The meeting was called to order by President Jeff Stillman at 6:00 PM.  He noted that a quorum was present and that the meeting was being taped.

Directors present were Jason Alban, Amy Busler, Judi Carter, Rob Collins, Jim Davidson, Brad Philips, Mike Robinson, and Jeff Stillman.  Lee Powell was absent.

MEMBER’S FORUM
Don Vogel was present to suggest that the Association write a letter to the President of PSC advising him that ground repairs in the west end of the Village from the fiber optic installation are lagging behind.  It seems that MP has walked away and the residents are concerned about the next steps and what is going to be done.

Wes Carter presented ideas he had about a catfish tourney to be held sometime in May of 2010.  He had taken the liberty to write up rules, regulations, and procedure saying he would handle the whole program.  Manager Kroeger was to give the information to Parks & Rec Chair Lee Powell.

Brad Philips noted as this time that he had been contacted by a Member regarding speeding in his neighborhood.  He wondered why the County and State officers would not assist the local police.  Brad deferred to Manager Kroeger who had spoken to the Santa Claus Marshal and CLV attorney about this.  Kroeger noted that it was largely a jurisdiction issue combined with the fact that we have a written agreement with the Town of Santa Claus to provide traffic enforcement in the Village.  Kroeger also said that he had spoken with the Attorney who thought it a good idea to approach the County Sheriff and perhaps the Jasper Post of the state police.

Manager Kroeger read the following from Jim Treat:

Mark

Since I will be unable to attend tonight's meeting due to a prior commitment I would like you to ask the following questions on my behalf:

1.  Since CLV property owners are no longer receiving copies of the Monthly Meeting Minutes via e-mail, as has been the practice since 1999, who's decision was it to change this procedure?   These minutes are available by accessing the web-site, but why was this change not contained in the monthly minutes? 

2.  At the November meeting a lengthily discussion was held concerning giving Free Back Gate Passes to those that requested same in 2010.  This recommendation was then withheld pending a review of all gate procedures and costs to effect recommended changes.  None of this dialog was contained in the minutes.  Why Not.?

3.  Finally, the question was ask about pay raises for CLV employees in 2010 and Stillman again went on to give a lengthy explanation that no raises were given, but Performance Bonuses were contained in the 2010 budget.  Again, this was not contained in the Minutes.  Why?

4.  The subject of recommending traffic fines be increased within CLV was discussed at the October meeting, but tabled.  Why was it not on the agenda for November or December?  What recommendations were made to the Town Board, if any, and under what authority since it was a tabled issue.?

It seems to me these minutes are being edited to reflect selected material only and not exactly what took place.

James Treat
6-47

President Stillman responded:

1. We continue to e-mail the minutes monthly-approximately a week after the meeting.  There is a small percentage of people on the list of several hundred addresses that we seem to be having trouble getting e-mail to.
2. There is information noted in the November minutes about the back gate discussion.  The minutes are not a transcript of the meeting.  Back gate cards are on tonight’s agenda for further discussion.
3. That he had stated at the November meeting that the 2010 salary adjustments were one time bonuses based on performance.  This piece of information is not in the minutes that have been presented for approval.  The draft can be amended.
4. The Town Council had discussed ticket fines previous to the Town’s November meeting prior to recommendations made by Jeff.

Jim Davidson noted that the only thing that is demanded for our minutes are motions and votes.  We follow Robert’s Rules of Order for our meetings and minutes. 

MINUTES
After review, Mike Robinson moved to accept the November minutes as amended regarding the statement about employee bonuses as stated in #3 above.  Brad Philips seconded the motion which then passed unanimously.

Treasurer’s Report
 Jason Alban gave the treasurer’s report noting that we are at 97.7% of budgeted income @ $748,631.00.  $65,000.00 has already been received toward 2010.  $2250.00 in 2010 assessments has come in through our new credit card program.  To date we have spent $627,039.00 and look to end the year in the black.  Two $50,000.00 CDs which had matured were cashed in to pay for road repairs.  A matured $100,000.00 was reinvested in a money market account at Heritage Hills Federal Credit Union @ 2.25% interest. 

Manager Kroeger gave the delinquent report noting that $139,079.00 were delinquent on 215 lots showing that approximately $5,000.00 in ’09 assessments came in during the last month.  27 of the 215 lots (13%) have homes on them. No liens were released and the collection agency returned about $500.00 to the Association.  The delinquent list was printed in the December newsletter, the website, and the Journal Democrat.  61 accounts were given to the attorney for collection.  These lots are owned by members living in Perry, Spencer, Dubois, Warrick, and Vanderburgh counties.

The Treasurer’s report was approved unanimously after a motion by Jim Davidson and a second by Judi Carter.

MANAGER’S REPORT
Manager Kroeger updated the Board on the insurance issue.  He noted that he had received bids from Schultheis and Harris & Hauke.  These policies included the flexibility to forego lifeguards at the beach.  He reported that Schultheis was less expensive plus we have had a good relationship with Schultheis for a number of years.  The new policy would be only about $3500.00 more than we have been paying.  Jim Davidson moved to continue our coverage with Schultheis and to NOT have lifeguards at the beach.  Mike Robinson seconded the motion which passed unanimously.

Kroeger advised the Board that he since the 2010 invoices had been mailed he had received calls and letters about the Association taking lots back, special fishing permission, and the possibility of allowing visiting boats under certain conditions.  He asked committee chair Judi Carter if the Rules & Regs committee would review the boating request.  She declined noting that this could open a flood gate of similar issues.

At this time, the tape recorder broke down.  Manager Kroeger noted the recurring recent problems with the recorder and said he would purchase a replacement prior to the next meeting.

OLD BUSINESS
Security System- Manager Kroeger started this discussion by talking about the Kaspar exit.  He had checked with Metzger Asphalt who had given an estimate of $74,000.00 to upgrade the road from the 4 way stop to the edge of the Village.  Adding gates, security, electricity and the other items that would be needed pushed the approximate cost of the gate to around $90,000.00.  Manager further reported that he had spoken with a representative from a security company regarding a system that would operate the main gate, back gate, and any future gates under a computerized system using proximity cards.  Adding video cameras to all the gates and even the Rec Center and Holly Park could be done in additional phases.  All the cameras would send their signals via the internet through the new fiber optic cable and would be monitored from one display at the gatehouse.  The installation, monitoring, maintenance and repair of the system were not expensive but the proximity cards were in the $7.00 each range.  Manager Kroeger suggested that cameras at the Rec Center and Holly Park would be a plus particularly if the gate house guard could keep an eye on these locations.  The information was turned over to the Infrastructure Committee for further review and recommendation to the Board.  President Stillman suggested that we table further talk on back gate cards until we decide on any new security system.

Festival of Lights- Manager Kroeger reported that plans for the Festival of Lights were under control and as far as he knew all the bases were covered.  He noted that arrangements had been made for an optional exit route that would bypass an area on Balthazar Drive that tended to slow traffic.  The exit route would lead to our main exit.

Back Gate Cards- See “Security System” above.

Holly Dam Update- Manager Kroeger advised the Board that some work had been done on the primary spillway at Holly Dam.  This work will get us through to our next required inspection.  He noted that the work looked very good.  At this time, Jim Davidson noted that there was still considerable work to do on our dams.  He made a motion to move the remaining $17,000.00 in the Dam Repair line item to the Capital Improvement Fund for upcoming dam work.  Jason Alban seconded the motion which passed unanimously.

NEW BUSINESS
Although there was no new business on the agenda, President Stillman referred to letter received from a school bus driver.  A letter had been sent to the bus drivers regarding speed and stop signs in the Village.  A return letter had been received noting that buses were not the only vehicles that may be in violation of traffic laws.  The letter particularly noted that it was not unusual for drivers to violate the stop arm and red lights on busses.  President Stillman directed Manager Kroeger to post the school bus regulations on the web site.

COMMITTEE REPORTS
Business Planning- Chair Jason Alban reported that the E-payment system is up and running.  The 2010 assessment letter went out on December 1st.  Payment options are noted on the on-line newsletter.  The committee is viewing any extension of the Hanning Lease as a dead issue.  The lease option for the CLV lots from Commissioner’s Sale is to receive one more review and touch up.
Infrastructure- Nothing
Nominations- Chair Mike Robinson reported that he had written an article which is currently in the newsletter.  He further reported that we are actively soliciting and accepting nominations for the three Board chairs that will be open in June.
Rules & Regulations- Chair Judi Carter moved to adjust the dates only in order to make the current for the Lake Rules, Rec Center Rules, Vehicles & Boat Registration Rules, and Back Gate Card Rules reflect 2010 application.  There were no other changes to the rules.  Brad Philips seconded the motion which passed unanimously.
Personnel- Nothing
By-Laws- Nothing
Parks & Recreation-Nothing
Covenants & Restrictions- President Stillman reported on behalf of the Committee Chair that the initial review had been finished.  The proposed document would go back to the attorney for final review.

Right before adjournment, Bobby Fuchs asked about the winter weight rules.  He and some other contractors/builders/excavators were on hand about this situation.  He noted that the restrictions would make working in the Village difficult.  Jim Davidson responded that we cannot continue to see our roads torn up during the time when the ground is soft.

There being no further business, the meeting adjourned at 7:20 PM.